Privacy Policy - Intellectual & Co. | A public benefit company

Privacy Policy

Version Effective October30, 2023

Intellectual LLC, doing business as Intellectual & Co., Int & Co., Intellectual Collective, Intellectual Public Benefit Company, Intellectual PBC, and Intellectual (INTELLECTUAL) is a Statutory Public Benefit Limited Liability Company incorporated in the State of Delaware, United States of America and headquartered in Arlington, Virginia, USA. We have been actively creating positive impact in the world since April 6 of 2010. One of our founding principles is the utmost respect to privacy.

We are committed to protecting the privacy of visitors to our website, as well as our clients and staff. INTELLECTUAL has established this Privacy Policy to explain what information we collect through our websites and how it is used, as well as protections for our clients’ personal information.

In this policy, “INTELLECTUAL” also refers to INTELLECTUAL staff, team members and consultants, all of whom are bound by law or contract to keep confidential information they receive as part of their assistance to INTELLECTUAL.

INTELLECTUAL does not sell or rent client, staff or website visitor information under any circumstances, and we do not share client, staff or visitor information without prior consent except as compelled by law. If we are compelled to share data about users with law enforcement, we will attempt to give notice to those users.

Although INTELLECTUAL is a Delaware-based company, we may transfer, process, and store your information outside of the United States, in jurisdictions where your privacy may be in better footing than the United States, such as to Switzerland, Iceland and the European Union.

Please note that in addition to this Privacy Policy we have Terms of Use. The legal Terms of Use constitute a legally binding agreement made between you, whether personally or on behalf of an entity (“you“), and Intellectual LLC, concerning your access to and use of the Services. You agree that by accessing the Services, you have read, understood, and agreed to be bound by all of these legal Terms of Use. IF YOU DO NOT AGREE WITH ALL OF THESE LEGAL TERMS OF USE, THEN YOU ARE EXPRESSLY PROHIBITED FROM USING THE SERVICES AND YOU MUST DISCONTINUE USE IMMEDIATELY. Please read carefully and print our Terms of Use located in this link: https://intellectual.co/terms-of-use/.

Please note that we also have a Cookie Policy, and by using this website you agree with it. It is located in this link: https://intellectual.co/cookie/.

Information Gathered by INTELLECTUAL’s Site

Logging: For visitors to our website, we generally log only timestamps, URLs, and HTTP requests and do internal analytical logging, including additional technical information such as a single byte from IP addresses (described further below), for up to seven days from when the data was collected.

Circumstances in which INTELLECTUAL may need to log and retain technical information for longer than seven days include when we believe it is reasonably necessary for INTELLECTUAL’s mission and functionality, including situations such as:

site testing,
diagnosis of technical problems,
defending against attacks to the site, or
handling a spike in traffic or other abnormal, short-term circumstances.

In those and similar situations we will delete the information as soon as it is apparent that the information is no longer needed for the purpose for which it was retained.

How INTELLECTUAL Internal Analytics Works: INTELLECTUAL endeavors to gather sufficient information for analyzing our website and how visitors move within it without compromising the privacy of our visitors. INTELLECTUAL’s internal analytical logging involves logging for up to seven days a single byte of the IP address, as well as the referrer page, time stamp, page requested, user agent, language header, website visited, and a hash of all of this information. After seven days we keep only aggregate information from these logs. We also geolocate IP addresses before anonymizing them and store only the country.

Cookies: We use first- and third-party cookies for several reasons. Some cookies are required for technical reasons in order for our Website to operate, and we refer to these as “essential” or “strictly necessary” cookies. Other cookies also enable us to track and target the interests of our users to enhance the experience on our Online Properties. Third parties serve cookies through our Website for analytics, and other purposes.

Our full cookie policy can be found in this link: https://intellectual.co/cookie

You can use Tor if you wish to keep your connection information anonymous, but please note that you can still be identified to INTELLECTUAL if you log in.

Voluntarily Submitted Information: In addition, INTELLECTUAL collects and retains information you voluntarily submit to us. It is up to you whether to submit information to us, and how much information to provide. If you choose to become an INTELLECTUAL client, or otherwise conduct business with INTELLECTUAL we may ask for identifying information such as your name, email address, mailing address and phone number and will retain that information. For online shoppers, we may also ask for your credit card number or other payment information. If you buy a service or product from us, you may be asked to provide personal information, such as a shipping address, necessary to complete your transaction.

We may ask for additional personal information when you provide feedback or comments, or otherwise communicate with us.

From time to time, we may ask for personal information on other portions of the site, such as asking you to download a white paper or participate in a contest, for instance.

Mailing Lists: If you choose to subscribe to our electronic newsletter or any of our other mailing lists, we collect your email address and name.

Other activities: We may run surveys, contests, or similar activities through this site. Such information will be used for the purposes for which it was collected. We use the information provided through our online shop to fulfill your order, and address any problems that might arise. We also look at technical information to diagnose problems with or consider improvements to our servers or related technologies and to administer this website and other websites we host or provide.

Third-Party Service Providers to INTELLECTUAL

Portions of the this website, including some of our individual webpages, may be operated by third-parties. When necessary and appropriate, INTELLECTUAL uses the following categories of third party services:

content delivery networks and cloud hosting providers (for example, hosting and handling traffic to our site).
Financial services and payment processors (for example, your credit card and online payments)
cloud email providers (for example, sending you email, like our newsletter)
shipping and fulfillment services (for example, shipping you our products)

Where possible, we take steps to limit the ability of third parties to retain data about our users. These service providers may place session cookies on your computer. INTELLECTUAL’s service providers may also log standard technical information, such as the numerical Internet Protocol (IP) address of the computer you are using; the browser software you use and your operating system; the date and time you access our site; and the Internet address of the website from which you linked directly to our site. Our service providers may also store and organize the personal information collected through this site on our behalf. INTELLECTUAL’s third party providers primarily process information in the United States, but may process data in other jurisdictions. Where applicable, we have entered into General Data Protection Regulation (GDPR) compliant Data Protection Addendums with third-parties who process data on our behalf.

In addition, for all of INTELLECTUAL’s service providers, hosting providers and credit card processors and any other providers we may use in the future, the information collected from INTELLECTUAL users remains protected by the terms of our agreements with those providers and we will ensure that the information to be kept confidential and disclosed only to employees who require such access in the course of their assigned duties. INTELLECTUAL also requires all of our third-party service providers to notify INTELLECTUAL if they receive legal process seeking information about visitors to INTELLECTUAL’s website.

INTELLECTUAL may change the specific third-party providers from time to time and will transfer stored information to any new provider subject to similar restrictions and agreements. From time to time, INTELLECTUAL may work with third-party consultants or other service providers who may have access to personally identifiable information. In such cases, we will restrict their use of personally identifiable information in accordance with their assigned tasks.

Third-Party Services and APIs

INTELLECTUAL’s site also provides links to or interacts with a wide variety of third-party websites, including interactive links to sites like social media, telephone calling services, mapping services, or video hosting websites, often via application programming interfaces (API). INTELLECTUAL is not responsible for, and does not have any control over, the privacy practices or the content of such third parties.

We encourage users to read the privacy policies of any website visited via links from or interactions with the INTELLECTUAL website. Where appropriate, we will provide specific notice of these third-party services at the point of interaction. It is our policy not to include third-party resources when users initially load our web pages, but we may dynamically include them later after giving the user a chance to choose to interact with them. If you believe a third-party resource is automatically loading, please let us know so we can address it.

Disclosure of Your Information

While INTELLECTUAL endeavors to provide the highest level of protection for your information, we may disclose personally identifiable information about you to third parties in limited circumstances, including: (1) with your consent; or (2) when we have a good faith belief it is required by law, such as pursuant to a subpoena or other judicial or administrative order.

If we are required by law to disclose the information that you have submitted, we will attempt to provide you with prior notice (unless we are prohibited, or it would be futile) that a request for your information has been made in order to give you an opportunity to object to the disclosure. We will attempt to provide this notice by email, if you have given us an email address, or by postal mail if you have entered a postal address. If you do not challenge the disclosure request, we may be legally required to turn over your information.

In addition, we will independently object to requests for access to information about users of our site that we believe to be improper, and we have done so.

Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Embedded Content from Other Websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Registered Users and Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Visitor comments may be checked through an automated spam detection service, such as hCaptcha. hCaptcha’s privacy policy is available here: https://www.hcaptcha.com/privacy

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

If you request a password reset, your IP address will be included in the reset email.

Updating or Removing Your Information

You may choose to correct, update, access, or delete information you have submitted to us by sending an email requesting changes to privacy@intellectual.co

Your consent to our use of your information is very important to us. If you would like to withdraw your consent to receive our newsletter, and/or other bulk emails, you may use the received e-mail unsubscribe link. If you would like to otherwise withdraw your consent, restrict or object to INTELLECTUAL’s processing of your data, please email privacy@intellectual.co

Data Storage and Retention

INTELLECTUAL’s server logs are stored and retained as explained above in the section on logging.

Information submitted through our Action Center, including records of the actions you take, is retained until you choose to delete your account. Email subscriptions information is retained until you unsubscribe from the mailing list(s).

If you communicate with INTELLECTUAL, such as through privacy@intellectual.co we keep records of those communications indefinitely, pursuant to our document retention policy (described below).

Financial records of transactions are retained indefinitely, pursuant to our document retention policy. Check copies and payment distribution details are normally kept up to seven years. Accompanying client information is kept indefinitely unless the individual requests that it be removed.

Our document retention policy provides that INTELLECTUAL generally retains documents for the period of their immediate or current use, unless longer retention is necessary to comply with contractual or legal requirements. However, data storage periods are based on INTELLECTUAL’s assessment of its needs and might include retaining some documents for historical reference and retaining some documents because INTELLECTUAL has insufficient organizational resources available to dedicate to their review and destruction, and/or other pertinent factors.

If we inadvertently collect more personal information than intended, we endeavor to delete the extraneous information. When we no longer need to retain information or when deleting information on request, we endeavor to remove all copies. However, please understand that deleted information may continue to persist on backup media.

Children’s Privacy

Protecting the privacy of young children is especially important. This website is intended for general audiences and is not directed to children under 13. We do not knowingly collect personal information from children under 13.

If you are a parent or guardian and discover that your child under 13 years old may have provided personally identifiable information through the Website, please contact us at privacy@intellectual.co.

Australia and New Zealand Residents
We collect and process your personal information under the obligations and conditions set by Australia’s Privacy Act 1988 and New Zealand’s Privacy Act 2020 (Privacy Act).
Please refer to our Australia and New Zealand Residents privacy notice addendum here.

California Residents

Please refer to our California Residents privacy notice addendum here, including your CCPA Privacy Notice.

Colorado Residents

Please refer to our Colorado Residents privacy notice addendum here.

Connecticut Residents

Please refer to our Connecticut Residents privacy notice addendum here.

Republic of South Africa Residents

Please refer to our Republic of South Africa Residents privacy notice addendum here.

Utah Residents

Please refer to our Utah Residents privacy notice addendum here.

Virginia Residents

Please refer to our Virginia Residents privacy notice addendum here.

Contacting Us

If you have any questions about our privacy and data protection practices, you can reach INTELLECTUAL at:

Intellectual LLC
8 The Green
#15301
Dover, Delaware 19901-3618 USA
Phone: +1-202-769-1986
Email: privacy@intellectual.co

If our processing of your personal data is covered by EU law, you may also lodge a complaint with the relevant data protection supervisory authority for your country of residence.

Note: if you contact us by using our website’s contact form at https://intellectual.co/contact/, you may be checked through an automated spam detection service, such as hCaptcha. hCaptcha’s privacy policy is available here: https://www.hcaptcha.com/privacy

Security

INTELLECTUAL employs industry standard security measures to protect the loss, misuse, and alteration of the information under our control, including appropriate technical and organizational measures to ensure a level of security appropriate to the risk, such as the pseudonymization and encryption of personal data, data backup systems, and engaging security professionals to evaluate our systems effectiveness. INTELLECTUAL has turned on HTTPS by default.

Although we make good faith to store information collected by INTELLECTUAL in a secure operating environment, we cannot guarantee complete security.

Data Privacy Framework

We comply with the requirements of the EU-U.S. and Swiss-U.S. Data Privacy Frameworks as set forth by the U.S. Department of Commerce with respect to personal information of the types described below that is transferred from the European Economic Area and Switzerland to the United States. We have certified our participation in the Data Privacy Frameworks to the Department of Commerce. Intellectual’s registration can be viewed her e. This Notice only applies to personal information within the scope of the Intellectual Data Privacy Framework certifications.

With respect to personal data received or transferred pursuant to the Data Privacy Frameworks, Intellectual is subject to the regulatory enforcement powers of the U.S. Federal Trade Commission.

Pursuant to the Data Privacy Frameworks, EU individuals have the right to obtain our confirmation of whether we maintain personal information relating to you in the United States. Upon request, we will provide you with access to the personal information that we hold about you. You may also correct, amend, or delete the personal information we hold about you. An individual who seeks access to, or who seeks to correct, amend, or delete inaccurate data transferred to the United States under Data Privacy Frameworks, should direct their query to privacy@intellectual.co. If requested to remove data, we will respond within a reasonable time frame.

Intellectual’s accountability for personal data that it receives in the United States under the Data Privacy Frameworks and subsequently transfers to a third party is described in the Data Privacy Frameworks. In particular, Intellectual remains responsible and liable under the Data Privacy Frameworks if third-party agents that it engages to process the personal data on its behalf do so in a manner inconsistent with the Principles, unless Intellectual proves that it is not responsible for the event giving rise to the damage.

In compliance with the Data Privacy Frameworks, Intellectual commits to resolving complaints about your privacy and our collection or use of your personal information transferred to the United States pursuant to Data Privacy Frameworks. European Union individuals with Data Privacy Frameworks inquiries or complaints should first contact Intellectual at:

Intellectual LLC
8 The Green
#15301
Dover, DE 19901 USA
Phone: +1-202-769-1986
Email: privacy@intellectual.co

Intellectual has further committed to refer unresolved privacy complaints under the Data Privacy Frameworks to an independent dispute resolution mechanism, the EU Data Protection Authorities (DPAs). If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed, please visit https://edpb.europa.eu/about-edpb/about-edpb/members_en for more information and to file a complaint. This service is provided free of charge to you.

If your Data Privacy Frameworks complaint cannot be resolved through the above channels, under certain conditions, you may invoke binding arbitration for some residual claims not resolved by other redress mechanisms. See Data Privacy Frameworks Annex 1 at https://www.dataprivacyframework.gov/s/framework-text